Privacy & Cookies Policy

Privacy Policy

Updated 13 March 2018

Centre for Citiesis an independent, non-partisan research and policy institute that helps cities to improve their economic performance.  The Centre was incorporated in 2007 as a company limited by guarantee (in England: No. 6215397) and registered as a charity (in England: No.1119841).

At Centre for Cities we are committed to safeguarding the privacy of our website users which is why we have developed this privacy policy, which sets out our data collection and processing practices in accordance with EU General Data Protection Regulation (GDPR).

The data we collect

The Centre will only collect basic personal data, such as name, job title, organisation & email address.   We do not collect or retain data relating to race or ethnic origin, political opinions, religious beliefs, trade union membership, physical or mental health or sexual preferences.

Data given to us directly by you

Centre for Cities collects personal identifiable information that is voluntarily provided to us in person or by visitors to our website.  The purpose of using this data is to send our subscribers regular, fortnightly communications about the work we are doing and information about and invitations to our public events. Our newsletters are delivered by a third-party provider, outside of the EEA. This data will only be stored on systems that conform to international rulings and contracts that have been approved by European Union standards. By providing this personal data to us either via the website or by sending a subscription request via email, visitors are consenting to our use of their personal data. If you consent to receiving our newsletter, any information we use for this purpose will be held by us until you tell us you no longer wish to receive this information.

Should any subscriber subsequently choose to unsubscribe from the mailing list, we provide clear and easy instructions on the email specifying how to do this; alternatively a visitor may contact info@centreforcities.org  and request to be removed from the list.

Data publicly available

This may include individuals who hold public office roles, funders and potential partners for our research projects and events. The legal basis for processing this information is legitimate interest as we deem the use of their data necessary to fulfill our charitable objectives. This information is processed after we have conducted a balancing test which determines that our interests as an organisation do not override the individual’s interests, rights and freedoms.  This type of data is held no longer than is necessary to perform our objectives, or until the individual asks to be removed.

Data processed under contractual obligation

Data kept under contractual obligation includes basic personal information from our sponsors, funders and suppliers in order for us to provide our services. It is kept for a minimum of 6 years. After this time it will be destroyed if it is no longer required for the purpose for which it was obtained.

Recruitment

We keep details of people who apply for a position with Centre for Cities, or send a speculative CV. The data is kept for no longer than six months from the closing date of the post applied for, or after receipt of the CV. All applications are then discarded securely. Our policy is to employ the best qualified person for the job advertised and to provide equality of opportunity to all.

Sharing your personal data

We do not share any contact details with partners we work with. The only data we will share is name, job title and organisation. This information will only be shared with third parties when it is necessary to perform our charitable and organisation objectives, for example when hosting events at an external venue, the venue may request a copy of the guest list.

Security

Centre for Cities has appropriate IT safeguards to ensure that its data is kept secure in encrypted storage. Our employees are instructed to follow the Centre’s internal security policy, which include measures preventing the loss, destruction, misuse and unauthorised disclosure of any personal data kept on our database.

Individual Rights

Any individual can request to see the information we hold on them at any time. If you believe the information we hold on you is incorrect, you will have the right to have this rectified or deleted accordingly.

A full list of an individual’s rights under GDPR are as follows:

  1. The right to access the personal data we hold on you
  2. The right to correct and update the personal data we hold on you
  3. The right to have your personal data erased
  4. The right to object to processing of your personal data
  5. The right to data portability
  6. The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
  7. The right to object to the processing of personal data where applicable.
  8. The right to lodge a complaint with the Information Commissioners Office. You can contact the Information Commissioners Office via email, on 0303 123 1113, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

If you have questions or you do not feel that your concerns have been addressed in our privacy statement, please do not hesitate to contact us by email at info@centreforcities.org

Cookies

Data collected when you visit our website

A Cookie is a small component of data a website stores on your PC which considers information about your navigation on that website. Cookies are used by us to get statistics on the use of our site through its users. This is done by analysing data such as the amount of time spent on each page and most visited pages. The data helps us to improve the quality of the website.

www.centreforcities.org uses Google Analytics cookies to help us analyse how visitors use our site. To opt out of Google Analytics cookies, please go to https://tools.google.com/dlpage/gaoptout

Third party links

A number of other organisations’ websites have links on our site. If you link to their sites, they may collect information in accordance with their own privacy policies. Such sites are not within our control and are not covered by this privacy policy.

For further information about cookies see the Information Commissioner’s Office advice.